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March 5, 2020 Minutes

INDEPENDENT SCHOOL DISTRICT 833
SCHOOL BOARD MEETING
Thursday, March 5, 2020 / 6:30pm
District Service Center / Cottage Grove, MN

AGENDA
The purpose of this meeting is to consider the following:

1.0 Call to Order; Pursuant to due call and notice thereof, a meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, March 5, 2020. The meeting was called to order by Chair Tracy Brunnette, at 6:30pm, at the District Service Center, located at 7362 East Point Douglas Road South, Cottage Grove, Minnesota. School Board Members present: Tracy Brunnette, Melinda Dols, Pat Driscoll, Louise Hinz, Simi Patnaik, Katie Schwartz and Sharon Van Leer. Superintendent Keith Jacobus was present.

2.0 Pledge of Allegiance

3.0 Approval of Agenda: It was motioned by Sharon Van Leer, seconded by Katie Schwartz to approve the amended agenda, adding 8.2 Negotiations Update. All in favor, none opposed, motion carried.

4.0 District Highlights: Agenda item scheduled for the March 26, 2020 meeting.

5.0 Public Comment: Agenda item scheduled for the March 26, 2020 meeting.

6.0 Consent Items: It was moved by Sharon Van Leer to approve the consent agenda. Seconded by Melinda Dols. All in favor, none opposed, motion carried.

6.1 Approval of Retirements, Resignations and Terminations
6.2 Approval of Leaves of Absence
6.3 Approval of New Employees/Change of Status

6.4 Approval of Extended Field Trips
6.5 Approval of Bid for CGMS Boiler & Chiller
6.6 Approval of Bid for CGMS/GCES Pavement Rehabilitation
6.7 Approval of Bid for PHES & NES Pavement Rehabilitation

7.0 Workshop Items:

7.1 Strategic Plan Update
Keith Jacobus, Superintendent
7.1 PPT
Administration shared progress, plans and information on Personalization for students and Climate and Culture for both students and staff.

8.0 Information Items:

8.1 Long Range Facilities Planning Update
Dan Pyan, Director of Finance and Operations
8.1 PPT
Dan Pyan, Director of Finance and Operations provided statistical information with some history and current challenges. He shared the draft proposed plans; however, these plans will be adjusted as they hold community meetings and continue to receive input.

8.2 (Added at the beginning of the meeting) Negotiations Update
Kevin Witherspoon, Director of Human Resources
He provided an update on the negotiations for the teacher contract.

9.0 Discussion Items: None.

10.0 Action Items:

10.1 Approval of Resolution of Intent to Issue General Obligation Facilities Maintenance Bonds
Dan Pyan, Director of Finance and Operations
It was moved by Pat Driscoll, seconded by Katie Schwartz to approve the Resolution. Tracy Brunnette, Melinda Dols, Pat Driscoll, Louise Hinz, Simi Patnaik, Katie Schwartz and Sharon Van Leer voted in favor. None opposed. Motion carried.

11.0 Reports and Comments:

11.1 Superintendent’s Report: Dr. Jacobus reported on the 2019 graduation rates and coronavirus contingency planning.
11.2 School Board Member Reports: Tracy Brunnette attended the Ed Foundation meeting, SoWashCo CARES fundraiser and Youth Elementary Advisory Committee. Melinda Dols met with administration at her assigned schools. She was a Guest Reader at Pine Hill and attended the Youth Advisory, Long Range Facilities Planning meeting and SoWashCo CARES fundraiser. Pat Driscoll shared information on a symposium tomorrow regarding the opportunity gap and attended AMSD meetings. Louise Hinz attended School Communicators, met with Legislators, attended Professional Development and visited her schools. Simi Patnaik also visited her assigned schools and learned about the ACCESS Program. She was a Guest Reader at several schools and attended the SoWashCo CARES fundraiser. Katie Schwartz attended the NE Metro 916 Board Meeting. Sharon Van Leer visited Park High School and was the Guest Speaker at the Applaud award breakfast.

12.0 Future Meeting Dates:

12.1 Thursday, March 26, 2020 – School Board Meeting (DSC/6:30 p.m.)
12.2 Thursday, April 9, 2020 – School Board Meeting (DSC/6:30 p.m.)

13.0 Closed Session:
Pursuant to Minnesota Statute 13D.03 for Labor Negotiations
At 8:31pm, Sharon Van Leer motioned to move to closed session, seconded by Katie Schwartz. All in favor, none opposed, motion carried. At 9:25pm, Katie Schwartz motioned to re-convene the meeting, seconded by Sharon Van Leer. All in favor, none opposed, motion carried.

14.0 Adjournment: The meeting adjourned at 9:26pm.