Jan. 3, 2019 Minutes

INDEPENDENT SCHOOL DISTRICT 833
SCHOOL BOARD MEETING

Unofficial Clerk's Minutes
January 3, 2019

1.0 Call to Order; Roll Call
Pursuant to due call and notice thereof, a meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, January 3, 2019. The meeting was called to order by Chair Tracy Brunnette, at 6:30pm at the District Service Center, located at 7362 East Point Douglas Road South, Cottage Grove, Minnesota. School Board Members present were: Tracy Brunnette, Pat Driscoll, Heather Hirsch, Ron Kath, Katie Schwartz, Sharon Van Leer and Michelle Witte. Superintendent Keith Jacobus was present 

2.0 Pledge of Allegiance

3.0 Approval of Agenda
It was moved by Sharon Van Leer to approve the amended agenda, adding 10.5 Approval of Proposed Settlement Agreement. Seconded by Heather Hirsch. All in favor, none opposed, motion carried. 

4.0 Election of Officers
It was moved by Michelle Witte to present a slate of officers as follows:

Tracy Brunnette, Chair
Ron Kath, Vice-Chair
Sharon Van Leer, Clerk
Katie Schwartz, Treasurer

Seconded by Ron Kath. All in favor, none opposed, motion carried.

5.0 Organizational Items for 2019:

5.1 Readopt School Board Policies and Regulations
5.2 Designate District Service Center as Meeting Site for the School Board
5.3 Appoint Director of Finance as Assistant Treasurer
5.4 Resolution to Designate Bank Depositories
5.5 Resolution for Investment Authorization
5.6 Authorize Director of Finance and Account Specialist to initiate Electronic Fund Transfers
5.7 Authorize Signatures for Petty Cash Checks
5.8 Authorize Signatures for Student Activity Checks
5.9 Authorize Early Claim Payments
5.10 Authorize use of Chair, Clerk and Treasurer Facsimile Signatures
5.11 Designate South Washington County Bulletin as Official Newspaper
5.12 Authorize the Superintendent or Director of Finance to execute contracts and Purchase Orders
5.13 Approval of Board’s legal counsel and individuals authorized to contact
5.14 Approval of Board Compensation

It was moved by Sharon Van Leer to approve the Organizational Items. Seconded by Katie Schwartz. All in favor, none opposed, motion carried. 

6.0 Consent Items:

6.1 Approval of Retirements, Resignations and Terminations
6.2 Approval of Leaves of Absence
6.3 Approval of New Employees/Change of Status
6.4 Approval of Extended Field Trips
It was moved by Pat Driscoll to approve the consent agenda. Seconded by Sharon Van Leer. All in favor, none opposed, motion carried. 

7.0 Workshop Items:

7.1 Conversation with Local Legislators Keith Jacobus, Superintendent
7.1 PPT
7.1 Legislative Priorities
Representatives Tony Jurgens and Anne Claflin and Senators Susan Kent and Karla Bigham were present. Dr. Jacobus reviewed demographics of the district and a conversation was held regarding the district priorities, including increasing local control, equalizing funding, enhancing equity, and supporting strategies to close the opportunity gap.

7.2 Showcase Our Schools – Red Rock & Bailey Elementary Schools Jennifer Holt, Red Rock Elementary Principal Candace Gram, Bailey Elementary Principal
7.2 PPT
Ms. Holt shared how they manage social, emotional behavior. Ms. Gram shared their 2018-19 theme of ‘Growth Mindset’.  

8.0 Information Items: None.

9.0 Discussion Items: None. 

10.0 Action Items

10.1 Approval of Application for Washington County Safe Routes to School Grant Dan Pyan, Director of Finance
It was moved by Pat Driscoll, seconded by Katie Schwartz, to approve the Grant. Tracy Brunnette, Pat Driscoll, Heather Hirsch, Ron Kath, Katie Schwartz, Michelle Witte and Sharon Van Leer voted in favor, none opposed, motion carried. 

10.2 Approval of Audit Results Dan Pyan, Director of Finance
10.2 PPT
10.2 Comprehensive Report
10.2 Management Report
10.2 Special Purpose Report
10.2 Student Activities
10.2 Corrective Action Plan
It was moved by Ron Kath, seconded by Pat Driscoll, to approve the Audit. All in favor, none opposed, motion carried. 

10.3 Approval of Board Committees Tracy Brunnette, School Board Chair
10.3 School Assignments
10.3 Committee Assignments
It was moved by Michelle Witte, seconded by Sharon Van Leer, to approve the assignments. All in favor, none opposed, motion carried. 

10.4 Approval of Policies Mike Johnson, Assistant Superintendent

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509.1
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510.2
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It was moved by Sharon Van Leer, seconded by Pat Driscoll, to approve the policy changes. All in favor, none opposed, motion carried.  

10.5 Approval of Proposed Settlement Agreement
Keith Jacobus, Superintendent

It was moved by Pat Driscoll, seconded by Sharon Van Leer, to approve the agreement. All in favor, none opposed, motion carried.  

11.0 Reports and Comments:

11.1 Superintendent’s Report
Dr. Jacobus reported on the safety of district buses this year.  

11.2 School Board Member Reports
Heather Hirsch promoted the next public Board Listening Session on January 17th at 5:30pm. Michelle Witte thanked teachers for attending the Board listening sessions in the schools for staff. 

12.0 Future Meeting Dates:

12.1 January 17, 2019 – Regular School Board Meeting (DSC/6:30 p.m.)
12.2 February 7, 2019 – Regular School Board Meeting (DSC/6:30 p.m.)

13.0 Adjournment
The meeting adjourned at 8:55pm