March 16, 2017 Minutes

INDEPENDENT SCHOOL DISTRICT 833

SCHOOL BOARD MEETING

06:30 p.m. Thursday, March 16, 2017

District Service Center / Cottage Grove, MN

1.0 Call to Order; Roll Call

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, March 16, 2017. The meeting was called to order by Chair Katy McElwee-Stevens, at 6:30pm at the District Service Center, located at 7362 East Point Douglas Road South, Cottage Grove, Minnesota. School Board Members present were: Tracy Brunnette, Ron Kath, Katy McElwee-Stevens, Katie Schwartz, Joe Slavin and Sharon Van Leer. Michelle Witte was absent. Student Board Members, Melody Armstrong (PHS) and Hayden Schulz (ERHS) were present. Student Board Member Nidhi Jariwala (WHS) was absent. Superintendent Keith Jacobus was present.

2.0 Pledge of Allegiance

3.0 Approval of Agenda

It was moved by Sharon Van Leer and seconded by Ron Kath to approve the agenda. All in favor. None opposed. Motion carried.

4.0 District Highlights:

4.1 National Merit Scholarship Finalists:

Sarah Sorenson-Wagner, Woodbury High School Principal

Jim Smokrovich, East Ridge High School Principal

4.2 Culture and Climate Ambassador Recognition:

Kristine Schaefer, Coordinator of Educational Equity & Integration

5.0 Public Comment:

The following individuals addressed the Board:

Amy Anderson from Woodbury regarding Valley Crossing

Doreen Holmes-Shrestha from Woodbury regarding Valley Crossing

Molly Lutz from Woodbury regarding open enrollment.

Michael Lester from Cottage Grove regarding the arts program at PHS

Jodi Caswell from Cottage Grove regarding the PHS orchestra program

Karen Washburn-Maki from Cottage Grove regarding the PHS orchestra program

Tracy Reitmann from Cottage Grove regarding the PHS orchestra program

Jim Donlin from Cottage Grove regarding the PHS orchestra program

Russell & Lili Dufrane from Cottage Grove regarding the PHS orchestra program

Sagrario Torres, PHS student regarding PHS orchestra program

Aila Maki, PHS student regarding PHS orchestra program

Deb Walstrom-Riske from Newport regarding the PHS orchestra program

Helen Riske, PHS student regarding PHS orchestra program

Sue Caliguire, from St. Paul Park regarding PHS orchestra program

John Cuzzourt from Cottage Grove regarding PHS orchestra program

Samantha Woodworth student at PHS regarding PHS orchestra program

Amy Swaim, from Cottage Grove regarding PHS orchestra program

Heidi Ferguson from Cottage Grove regarding PHS orchestra program

Emily Woodworth from Cottage Grove regarding PHS orchestra program

Patricia Ohmann from St. Paul Park regarding PHS orchestra program

Carrie Woodworth from Cottage Grove regarding PHS orchestra program

6.0 Consent Items:

6.1 Approval of Retirements, Resignations and Terminations

6.2 Approval of Leaves of Absence

6.3 Approval of New Employees/Change of Status

6.4 Approval of Extended Field Trips

6.5 Approval of Electronic Fund Transfers

6.6 Approval of Resolution to Accept Gifts

6.7 Approval of February 16, 2017 School Board Meeting Minutes

6.8 Approval of March 2, 2017 School Board Meeting Minutes

6.9 Approval of Special Education transportation management agreement

6.10 Approval of Valley Crossing Elementary School remodel bid award

6.11 Approval of bid to replace doors and windows at Pine Hill and Woodbury Elementary Schools

6.12 Approval of Cottage Grove and Lake Middle School additions and Renovation bid award

It was moved by Katie Schwartz and seconded by Ron Kath to approve the Consent agenda items. All in favor. None opposed. Motion carried.

7.0 Workshop Items: Agenda item scheduled for the April 6, 2017 meeting

8.0 Information Items:

8.1 Indian Education Plan (PPT)

Kristine Schaefer, Coordinator of Educational Equity & Integration

Ms. Schaefer noted this is a new program to South Washington County Schools. They highlighted the goals for this year and plan strategies. Brooke Crosby, American Indian Liaison highlighted the parent committee, student events and family engagement night.

8.2 Financial Update (PPT)

Dan Pyan, Director of Finance

Mr. Pyan reviewed the current budget and the forecasted model for the District.

9.0 Discussion Items:

9.1 Middle School Guiding Change Document

Mike Johnson, Assistant Superintendent

Mike Vogel, Interim Director of Facilities and Construction Management

A discussion was held and the Board made suggestions on items they would like to see in the document. This will be brought before the Board at the April 6, 2017 meeting for approval.

10.0 Action Items:

10.1 Approval of the Achievement and Integration Plan for 2017-20 and 2017-18 Budget

Mike Johnson, Assistant Superintendent

Kristine Schaefer, Coordinator of Educational Equity & Integration

It was motioned by Sharon Van Leer and seconded by Tracy Brunnette to approve the budget and plan. All in favor, none opposed, motion passed.

10.2 Approval of Settlement of Walker vs ISD 833

This agenda item was added following the closed session and was presented by Trevor Helmers, Attorney with Rupp, Anderson, Squires & Waldspurger, PA. It was moved by Ron Kath and seconded by Katie Schwartz to approve the settlement. All in favor. None opposed. Motioned passed.

11.0 Reports and Comments:

11.1 Superintendent's Report

Dr. Jacobus reported on staff training that occurred on Monday March 13, 2017. He also shared a video of the week highlighting a volunteer at Crestview Elementary.

11.2 Student School Board Member Reports

Melody Armstrong, PHS, reported the Thunderbolts are going to state for floor hockey. Winter sports are wrapping up and spring sports are starting up. There are choir, orchestra and band concerts, PHS is hosting a speech tournament this weekend, and their one act play went to state, then won the thespian festival and is going to Nebraska for the National Thespian One Act Competition. They just finished snow week, which included dress up days and a board game theme week. They are working to raise money for pennies for patients, which raises money for cancer patients. Their goal is to raise $300 and they have exceeded that goal. Wolfpack hour has changed to a program called Ace, where they've added 20 minutes on to one class every day, allowing time to focus on a particular class each week.

Hayden Schulz, ERHS, noted they are starting a new trimester. The Job Today, Career Tomorrow event is coming up on March 28th. MCA reading tests, District wide ACT testing and MCA math testing is coming up. There's a Fine Arts show on March 22nd, Choir is traveling to Chicago from 3/30-4/2 and Jazz night is on April 28th. Spring break is the week before prom. Winter sports are wrapping up.

12.0 Future Meeting Dates:

12.1 April 6, 2017 - School Board Meeting (DSC/6:30 p.m.)

12.2 April 27, 2017 - School Board Meeting (DSC/6:30 p.m.)

13.0 Closed Session

13.1 Pursuant to Minnesota Statutes section 13D.05, subdivision 3(b) the School Board will meet with its attorney to discuss the status of the pending litigation in Walker v. ISD 833 and seek confidential legal advice as to its options in responding to and settling the matter.

Ron Kath motioned to move into closed session. Katie Schwartz seconded the motion. All in favor, none opposed. The board moved into closed session at 9:12pm. The Board returned from closed session at 9:40pm. Sharon Van Leer motioned to re-convene the meeting, seconded by Katie Schwartz. All in favor, none opposed. Motion passed. Ron Kath motioned to amend the agenda to add action item 10.2 Approval of Settlement of Walker vs ISD 833. Seconded by Katie Schwartz. All in favor, none opposed. Motion passed.

14.0 Adjournment

It was moved by Sharon Van Leer and seconded by Ron Kath to adjourn the meeting. All in favor. None opposed. Motion carried. The meeting adjourned at 9:48pm.

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