January 5, 2017 Minutes

INDEPENDENT SCHOOL DISTRICT 833

SCHOOL BOARD MEETING

06:30 p.m. Thursday, January 5, 2017

District Service Center / Cottage Grove, MN

1.0 Call to Order; Roll Call

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, January 5, 2017. The meeting was called to order by Chairman Ron Kath, at 5:30pm at the District Service Center, located at 7362 East Point Douglas Road South, Cottage Grove, Minnesota. School Board Members present were: Tracy Brunnette, Ron Kath, Katy McElwee-Stevens, Katie Schwartz, Joe Slavin, Sharon Van Leer and Michelle Witte. Superintendent Keith Jacobus was present.

2.0 Pledge of Allegiance

3.0 Approval of Agenda

It was moved by Sharon Van Leer and seconded by Tracy Brunnette to approve the agenda. All in favor. None opposed. Motion carried.

4.0 Closed Session: The School Board will meet with its attorney to discuss the status of the pending litigation in Walker v. ISD 833 and seek confidential legal advice as to its options in responding to the matter pursuant to Minnesota Statutes section 13D.05, subdivision 3(b).

It was moved by Sharon Van Leer and seconded by Katy McElwee-Stevens to move to closed session. All in favor, none opposed. Motion passed. The board moved to closed session at 5:34pm to meet with its attorney to discuss the status of the pending litigation in Walker v. ISD 833 and seek confidential legal advice as to its options in responding to the matter pursuant to Minnesota Statutes section 13D.05, subdivision 3(b). Sharon Van Leer moved to re-convene the meeting at 6:29pm. Seconded by Tracy Brunnette. All in favor, none opposed, motion passed.

5.0 Election of Officers

Ron Kath proposed the following slate of officers for the 2017 calendar year:

Katy McElwee-Stevens, Chair

Tracy Brunnette, Vice Chair

Sharon Van Leer, Clerk

Katie Schwartz, Treasurer

This was seconded by Michelle Witte. All in favor, none opposed. Motion passed.

6.0 Organizational Items for 2017:

6.1 Readopt School Board Policies and Regulations

6.2 Designate District Service Center as Meeting Site for the School Board

6.3 Appoint Director of Finance as Assistant Treasurer

6.4 Resolution to Designate Bank Depositories

6.5 Resolution for Investment Authorization

6.6 Authorize Director of Finance and Account Specialist to initiate Electronic Fund Transfers

6.7 Authorize Signatures for Petty Cash Checks

6.8 Authorize Signatures for Student Activity Checks

6.9 Authorize Early Claim Payments

6.10 Authorize use of Chair, Clerk and Treasurer Facsimile Signatures

6.11 Designate South Washington County Bulletin as Official Newspaper

6.12 Authorize the Superintendent or Director of Finance to execute contracts and Purchase Orders

6.13 Approval of Board's legal counsel and individuals authorized to contact

6.14 Approval of Board member's compensation

It was moved by Sharon Van Leer and seconded by Tracy Brunnette to approve the organizational items. All in favor. None opposed. Motion carried.

7.0 Consent Items:

7.1 Approval of Retirements, Resignations and Terminations

7.2 Approval of Leaves of Absence

7.3 Approval of New Employees/Change of Status

It was moved by Ron Kath and seconded by Katie Schwartz to approve the Consent Agenda items. All in favor. None opposed. Motion carried.

8.0 Workshop Items:

8.1 Conversation with Local Legislators (Legislative Priorities)

Keith Jacobus, Superintendent

Superintendent Jacobus lead a conversation with Representatives Fenton, Franke, Jurgens and Ward and Senators Kent and Schoen. Administration highlighted seven items that would be helpful to South Washington County Schools in 2017 and beyond.

9.0 Information Items: None.

10.0 Discussion Items: None.

11.0 Action Items:

11.1 Approval of FY 2015-16 Audit (PPT, Financial Report, Student Activities Report, Special Purpose Audit Report, Management Report, Corrective Action Plans)

Dan Pyan, Director of Finance

Aaron Nielsen from MMKR Certified Public Accounting Firm presented the Audit results. Mr. Nielsen explained their role and noted the District received an unmodified opinion, indicating a "clean" audit. It was motioned by Ron Kath and seconded by Katie Schwartz to approve the Audit. None opposed, motion passed.

12.0 Reports and Comments:

12.1 Superintendent's Report

Dr. Jacobus reported on the following upcoming events, including a student personalization council that begins at the end of January, community meetings regarding the south elementary attendance boundaries and Parent University on climate and culture.

12.2 School Board Member Reports

Tracy Brunnette: reported the 916 Education Foundation Gala is Feb 24th.Katy McElwee-Stevens: attended elementary school concerts and met with Ron Kath to prepare for her upcoming role as Board Chair. Sharon Van Leer: attended the Audit and Finance Committee Meeting and she hosted a University Roundtable with Kristine Schaeffer regarding recruiting. Michelle Witte: attended the Community Ed Advisory Group.

13.0 Future Meeting Dates:

13.1 January 19, 2017 - Regular School Board Meeting (DSC/6:30 p.m.)

13.2 February 2, 2017 - Regular School Board Meeting (DSC/6:30 p.m.)

14.0 Adjournment

The meeting adjourned at 8:12pm. Sharon Van Leer motioned to adjourn the meeting, seconded by Katie Schwartz.