September 15, 2016 Minutes

INDEPENDENT SCHOOL DISTRICT 833

SCHOOL BOARD MEETING

06:30 p.m. Thursday, September 15, 2016

District Service Center / Cottage Grove, MN

1.0 Call to Order; Roll Call

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, September 15, 2016. The meeting was called to order by Chair Ron Kath, at 6:30pm at the District Service Center, located at 7362 East Point Douglas Road South, Cottage Grove, Minnesota. School Board Members present were: Tracy Brunnette, Ron Kath, Katy McElwee-Stevens, Katie Schwartz, Joe Slavin, Sharon Van Leer & Michelle Witte. Student Board Representatives, Melody Armstrong (PHS), Nidhi Jariwala (WHS) and Hayden Schulz (ERHS) were present. Superintendent Keith Jacobus was present.

2.0 Pledge of Allegiance

3.0 Approval of Agenda

It was moved by Sharon Van Leer and seconded by Tracy Brunnette to approve the agenda. All in favor. None opposed. Motion carried.

4.0 District Highlights:

4.1 Presidential Award for Excellence in Mathematics and Science Teaching

Susan Risius, Royal Oaks Elementary Principal

Ann Vogel was nominated for this national award.

4.2 Introduction of New Administrators

Dan Pyan, Director of Finance

Mike Vogel, Interim Director of Facilities and Construction Management (Activated at 00:06:15)

Dan Pyan, Director of Finance introduced the new Director of Transportation, Carrie Olson. Mike Vogel, Interim Director of Facilities and Construction Management introduced the new Safety and Security Manager, Damien Nelson.

5.0 Public Comment:

Chris Novak from Woodbury spoke to the Board regarding walls at Valley Crossing.

6.0 Consent Items:

6.1 Approval of Retirements, Resignations and Terminations

6.2 Approval of Leaves of Absence

6.3 Approval of New Employees/Change of Status

6.4 Approval of Petty Cash Limit Authorization

6.5 Approval of Electronic Fund Transfers

6.6 Approval of Resolution to Accept Gifts

6.7 Approval of August 18, 2016 School Board Meeting Minutes

6.8 Approval of September 1, 2016 School Board Meeting Minutes

6.9 Approval of Bid Award for New Oltman Middle School - Site Grading and Utilities (Letter)

6.10 Approval of the Identified Official with Authority for MDE Reports

6.11 Approval of Extended Field Trips

It was moved by Sharon Van Leer and seconded by Katy McElwee-Stevens to approve the Consent Agenda items. All in favor. None opposed. Motion carried.

7.0 Workshop Items: Agenda item scheduled for the September 29, 2016 meeting.

8.0 Information Items: None.

9.0 Discussion Items: None.

10.0 Action Items:

10.1 Certify Proposed Levy for Taxes Payable in 2017 (PPT, Levy Information)

Dan Pyan, Director of Finance

Mr. Pyan presented the background of what the levy is and how the estimates in the current presentation may change by the time the final numbers are available in December. It was moved by Tracy Brunnette and seconded by Sharon Van Leer to approve the proposed 2017 taxes payable at the maximum amount. All in favor, none opposed, motion passed.

10.2 Approval of Bond Refunding (Presale Report)

Dan Pyan, Director of Finance

Dan Pyan, Director of Finance and Jodie Zesbaugh, Financial Advisor from Ehlers. It was moved by Sharon Van Leer and seconded by Michelle Witte to approve the bond refunding. A roll call vote was taken. All in favor, none opposed. Motion passed.

10.3 Approval of proposed changes to the 400 Series (Policies 402.1, 402.2, 403, 404, 407, 408, 410, 413, 414, 415, 416, 418, 421, 424, 426.1, 427, 429, 430)

Denise Griffith, Director of Human Resources

It was moved by Tracy Brunnette and seconded by Katy McElwee-Stevens to approve this series of policies. All in favor, none opposed, motion passed.

10.4 Approval of proposed changes to policies mandated for yearly review (Policies 506, 514, 522, 524, 616, 806)

Keith Jacobus, Superintendent

It was moved by Katie Schwartz and seconded by Sharon Van Leer to approve these policies as presented. All in favor, none opposed, motion passed.

10.5 Approval of proposed changes to Policies 201.2, 520, 529 and 721.4 (Policies 201.2, 520, 529, 721.4)

Keith Jacobus, Superintendent

It was moved by Tracy Brunnette and seconded by Katy McElwee-Stevens to approve these policies as presented. All in favor, none opposed, motion passed.

10.6 Approval of the tentative agreement with Maintenance Local 70

It was moved by Tracy Brunnette and seconded by Katie Schwartz to approve the contract. All in favor, none opposed. Motion passed

11.0 Reports and Comments:

11.1 Superintendent's Report

Dr. Jacobus highlighted Nutrition Services staff, Wendy Tracy and Dorie Pavel for working through the night on Tuesday to make sure there was enough food for lunch on Wednesday at ERHS when the boilers went out. He also shared a back to school video.

11.2 Student School Board Member Reports

Melody Armstrong, PHS: reported cheerleaders welcomed students on the first day back to school. There is a new focus on attendance this year, knowing where students are from bell to bell. She also highlighted sports, arts and a new group that's started, Arts Supporting Athletics. The goal is to create a more unified student group, by the arts students rallying at sporting events and the student athletes rallying at art shows and practices. Melody noted Mr. Storm was named teacher of the year by the Cottage Grove Chamber of Commerce. She highlighted Ms. Garski as the new PHS principal and the new IB Coordinator. She talked about the Link Crew decorating the lockers every year at the beginning of the year and noted the new iPads are running smoothly due to the District IT Team.

Nidhi Jariwala, WHS: reported the Link Crew helped with freshman orientation where they showed students around to their classes and told them about high school. The Link Crew also decorated lockers. She reported on athletics and highlighted the national honor society 5K on Saturday. There's also a freshman dance taking place for all 3 high schools. Next week is homecoming week with the semi-formal dance next Saturday.

Hayden Schulz, ERHS: report the student council is hosting the capital division fall convention at ERHS. 8 schools gather at the host school and they have seminars, breakout sessions and bonding activities. He reported several fall sports are ranked statewide so far this season. They are getting ready for the semi-formal homecoming dance coming up and the fall play is in the works.

12.0 Future Meeting Dates:

12.1 September 29, 2016 -Regular School Board Meeting (DSC/6:30 p.m.)

12.2 October 13, 2016 - Regular School Board Meeting (DSC/6:30 p.m.)

13.0 Closed Session:

13.1 Pursuant to Minnesota Statute 13D.03 for Labor Negotiations

It was moved by Tracy Brunnette and seconded by Sharon Van Leer to move into closed session at 7:47pm. All in favor, none opposed, motion passed. The Board returned from closed session at 8:22pm. It was moved by Tracy Brunnette and seconded by Katy McElwee-Stevens to re-convene the meeting. All in favor, none opposed, motion passed. It was moved by Sharon Van Leer and seconded by Michelle Witte to amend the agenda to add item 10.6 Approval of contract with Local 70, Maintenance. All in favor, none opposed, motion passed.

13.2 Pursuant to Minnesota Statute 13D.05, Subdivision 3a, for the Superintendent's Evaluation

It was moved by Sharon Van Leer and seconded by Katy McElwee-Stevens to move into closed session at 8:27pm. All in favor, none opposed, motion passed. The Board returned from closed session at 9:19pm. It was moved by Sharon Van Leer and seconded by Katy Mc Elwee-Stevens to re-convene the meeting. All in favor, none opposed, motion passed.

14.0 Adjournment

The meeting adjourned at 9:19pm.