November 16, 2017 Minutes

INDEPENDENT SCHOOL DISTRICT 833

SCHOOL BOARD MEETING

06:30 p.m. Thursday, November 16, 2017

District Service Center / Cottage Grove, MN

1.0 Call to Order; Roll Call

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, November 16, 2017. The meeting was called to order by Chair Katy McElwee-Stevens at 6:30pm, at the District Service Center, located at 7362 East Point Douglas Road South, Cottage Grove, Minnesota. School Board Members present were: Ron Kath, Katy McElwee-Stevens, Katie Schwartz Sharon Van Leer and Michelle Witte. Tracy Brunnette was absent. Superintendent Keith Jacobus was present. Student Board Representatives Lindsey Strom (PHS) and Julia Travis (ERHS) were present. Nidhi Jariwala (WHS) was absent.

2.0 Pledge of Allegiance

3.0 Approval of Agenda

It was moved by Ron Kath and seconded by Katie Schwartz to approve the agenda. All in favor, none opposed. Motion passed.

4.0 District Highlights:

4.1 Fall Activities Update

Phil Kuemmel, PHS Activities Director

Joel Olson, ERHS Activities Director

Marvin Wooten, WHS Activities Director

5.0 Public Comment: None.

6.0 Consent Items:

6.1 Approval of Retirements, Resignations and Terminations

6.2 Approval of Leaves of Absence

6.3 Approval of New Employees/Change of Status

6.4 Approval of Extended Field Trips

6.5 Approval of Electronic Fund Transfers

6.6 Approval of Resolution to Accept Gifts

6.7 Approval of October 18, 2017 Special School Board Meeting Minutes

6.8 Approval of November 2, 2017 School Board Meeting Minutes

6.9 Approval of OMS Change Order

It was moved by Sharon Van Leer and seconded by Katie Schwartz to approve the consent agenda items. All in favor. None opposed. Motion carried.

7.0 Workshop Items: Agenda item scheduled for the December 7, 2017 meeting

8.0 Information Items:

8.1 Referendum Update (Forecast)

Keith Jacobus, Superintendent

Dan Pyan, Director of Finance

They reviewed what the passing of the three referendum questions means for the district. The district will not be adding to their budget or adding programs as a result of the referendum, rather be sustaining current programming, continuing to look for efficiencies and to renew the districts fund balance.

9.0 Discussion Items: None.

10.0 Action Items:

10.1 Approval of Resolution Canvassing Returns of Votes of School District General Election (Resolution)

Keith Jacobus, Superintendent

It was moved by Sharon Van Leer, seconded by Michelle Witte to approve the resolution. A roll call vote was taken. Ron Kath, Katy McElwee-Stevens, Katie Schwartz Sharon Van Leer and Michelle Witte voted in favor, none opposed, Tracy Brunnette was absent. Motion passed.

10.2 Approval of Resolution Canvassing Returns of Votes of School District Special Election (Resolution)

Keith Jacobus, Superintendent

It was moved by Sharon Van Leer, seconded by Katie Schwartz to approve the resolution. A roll call vote was taken. Ron Kath, Katy McElwee-Stevens, Katie Schwartz Sharon Van Leer and Michelle Witte voted in favor, none opposed, Tracy Brunnette was absent. Motion passed.

10.3 Approval of Resolution Authorizing Issuance of Certificates of Election (Resolution, Abstract of Votes Cast)

Keith Jacobus, Superintendent

It was moved by Katie Schwartz, seconded by Michelle Witte to approve the resolution. A roll call vote was taken. Ron Kath, Katy McElwee-Stevens, Katie Schwartz Sharon Van Leer and Michelle Witte voted in favor, none opposed, Tracy Brunnette was absent. Motion passed.

10.4 Approval of Settlement of Schaaf vs ISD 833

This agenda item was added following the closed session and was presented by Trevor Helmers, Attorney with Rupp, Anderson, Squires & Waldspurger, PA. It was moved by Ron Kath and seconded by Sharon Van Leer to approve the settlement. All in favor, none opposed, motion passed.

11.0 Reports and Comments:

11.1 Superintendent's Report

Dr. Jacobus reported on the SoWashCo CARES Open Bowls and Food Packing Event, the upcoming public Worlds Best Workforce meeting on November 29th and MN Indian Education Conference.

11.2 Student School Board Member Reports

Nidhi Jariwala, WHS: was unable to attend due to the musical at WHS however Katy McElwee-Stevens read her submitted report. Nidhi reported on the WHS Blood Drive, Veterans Day Program, and that student council is providing breakfast to honor teachers and students of the trimester. She also noted final exams are wrapping up the month of November.

Lindsey Strom, PHS: She noted students are completing interviews for Ambassador Leadership. She talked about the Hall of Fame for Alumni, Veterans Day Program, Orchestra and Band Concerts, and the Applaud Student Recognition, as well as 6 student athletes signed their intent letters. She reported the American Choral Directors Association Honor Choir selected a PHS student.

Julia Travis, ERHS: reported on the Fall Sports, the Fall Musical, Orchestra and recent Veteran's Day Program.

12.0 Future Meeting Dates:

12.1 December 7, 2017 - School Board Meeting (DSC/6:30 p.m.)

12.2 December 21, 2017 - School Board Meeting (DSC/6:30 p.m.)

13.0 Closed Session:

13.1 Pursuant to Minnesota Statutes section 13D.05, subdivision 3(b), the School Board will meet with its attorney to discuss the status of the pending litigation in the case of Schaaf v. ISD 833. The Board of Directors seeks legal advice on the status of the matter, alleged claims against the District, the District Attorney's analysis of the same, and the District's options for responding to and resolving such claims.

Sharon Van Leer motioned to move to closed session at 7:30pm. Seconded by Ron Kath. All in favor, none opposed, motion passed. It should be noted Board member Michelle Witte did not stay for the closed session. At 8:16pm, Sharon Van Leer motioned to re-convene the meeting. Seconded by Ron Kath. All in favor, none opposed, motion passed. Sharon Van Leer motioned to amend the agenda to add Action Item 10.4 Approval of Settlement of Schaaf vs ISD 833. Seconded by Ron Kath. All in favor, none opposed. Motion passed.

14.0 Adjournment

Ron Kath motioned to adjourn the meeting. Seconded by Katie Schwartz. All in favor, none opposed. Motion passed. The meeting adjourned at 8:22pm.

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