January 4, 2018 Minutes



06:30 p.m. Thursday, January 4, 2018

District Service Center / Cottage Grove, MN

1.0 Call to Order; Roll Call

1.1 Oath of Office

Michelle Witte swore in Tracy Brunnette, Pat Driscoll, Katie Schwartz and Sharon Van Leer.

Pursuant to due call and notice thereof, a meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, January 4, 2018. The meeting was called to order by Vice Chair Tracy Brunnette, at 6:30pm at the District Service Center, located at 7362 East Point Douglas Road South, Cottage Grove, Minnesota. School Board Members present were: Tracy Brunnette, Heather Hirsch, Ron Kath, Katie Schwartz, Sharon Van Leer and Michelle Witte. School Board Elect, Pat Driscoll was present. Superintendent Keith Jacobus was present.

2.0 Pledge of Allegiance

3.0 Approval of Agenda

It was requested by Tracy Brunnette to amend the agenda to add 9.1 Discussion of Board Committees and School Assignments. It was moved by Sharon Van Leer, seconded by Katie Schwartz. All in favor, none opposed, motion carried.

4.0 Election of Officers

Michelle Witte moved to approve a slate of officers as follows:

Chair: Tracy Brunnette
Vice Chair: Ron Kath
Clerk: Sharon Van Leer
Treasurer: Katie Schwartz

It was seconded by Heather Hirsch. All in favor, none opposed, motion passed.

5.0 Organizational Items for 2018:

5.1 Readopt School Board Policies and Regulations

5.2 Designate District Service Center as Meeting Site for the School Board

5.3 Appoint Director of Finance as Assistant Treasurer

5.4 Resolution to Designate Bank Depositories

5.5 Resolution for Investment Authorization

5.6 Authorize Director of Finance and Account Specialist to initiate Electronic Fund Transfers

5.7 Authorize Signatures for Petty Cash Checks

5.8 Authorize Signatures for Student Activity Checks

5.9 Authorize Early Claim Payments

5.10 Authorize use of Chair, Clerk and Treasurer Facsimile Signatures

5.11 Designate South Washington County Bulletin as Official Newspaper

5.12 Authorize the Superintendent or Director of Finance to execute contracts and Purchase Orders

5.13 Approval of Board's legal counsel and individuals authorized to contact

It was moved by Katie Schwartz and seconded by Sharon Van Leer to approve the Organizational Items. All in favor. None opposed. Motion carried.

6.0 Consent Items:

6.1 Approval of Retirements, Resignations and Terminations

6.2 Approval of Leaves of Absence

6.3 Approval of New Employees/Change of Status

6.4 Approval of OPEIU Reclassification

6.5 Approval of bid for VCES Chiller and Controls

6.6 Approval of Extended Field Trips

It was moved by Pat Driscoll and seconded by Sharon Van Leer to approve the Consent Agenda items. All in favor. None opposed. Motion carried.

7.0 Workshop Items:

7.1 Conversation with Local Legislators

Keith Jacobus, Superintendent

Dr. Jacobus and Administrators presented their 2018 Legislative Priorities which includes allowing School Boards to renew existing operating referendums at least once, to equalize funding and enhance financial equity amongst districts, and to support recommendations made by the MDE Assessment Advisory Committee. A discussion was held with Senator Kent, Representative Kelly Fenton, Representative Tony Jurgens and Representative Joann Ward.

8.0 Information Items:

8.1 Update on Oltman Furnishings, Fixtures and Equipment (PPT)

Keith Jacobus, Superintendent

Julie Nielsen, Assistant Superintendent

Ms. Nielsen shared the plans for the new school.

9.0 Discussion Items:

9.1 School Board Committees and school assignments

This item was added at the beginning of the meeting. Tracy Brunnette asked for board members thoughts on creating board member assignments at the January meeting instead of assigning the terms in July. They will approve the 2018 assignments at the January 18 meeting.

10.0 Action Items: None.

11.0 Reports and Comments:

11.1 Superintendent's Report

Dr. Jacobus reported on the work beginning on preliminary staffing needs based on enrollment and on cold weather practices

11.2 School Board Member Reports

Tracy Brunnette: no report
Pat Driscoll: She is signed up for MSBA phase 1 and 2 training next week.
Heather Hirsch: attended the MSBA Phase 1 and 2 training.
Ron Kath: attended the CFAC meeting.
Katie Schwartz: is looking forward to the special education meeting on Tuesday.
Sharon Van Leer: participated in a news conference with district staff to highlight the diversity work being done in the district.
Michelle Witte: Completed the last speech tournament

12.0 Future Meeting Dates:

12.1 January 18, 2018 - Regular School Board Meeting (DSC/6:30 p.m.)

12.2 February 1, 2018 - Regular School Board Meeting (DSC/6:30 p.m.)

13.0 Adjournment:

It was moved by Heather Hirsch, seconded by Katie Schwartz to adjourn at 8:52pm. All in favor, none opposed, motion passed.