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May 4, 2023 Workshop Meeting

May 4, 2023 Workshop Meeting

2 hours, 30 minutes


Agenda and Minutes

The purpose of this meeting is to consider the following:

1.0 Call to Order: Roll Call: Pursuant to due call and notice thereof, a meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, May 4, 2023. The meeting was called to order by Chair Sharon Van Leer, at 6:00pm at the District Service Center, 7362 East Point Douglas Road South, Cottage Grove, MN 55016. School Board Members present: Melinda Dols, Pat Driscoll, Simi Patnaik,  Katie Schwartz. Louise Hinz, Eric Tessmer and Sharon Van Leer. Superintendent Julie Nielsen was present.


2.0 Pledge of Allegiance


3.0 Approval of Agenda: It was moved by Katie Schwartz, seconded by Eric Tessmer to approve the agenda  All in favor, none opposed, motion carried.


4.0 Workshop Items

4.1 School Showcase

Kristine Schaefer, Assistant Superintendent

4.1 PPT

Cottage Grove Middle School Assistant Principal, Justin Ellevold shared the process and planning work that goes into the 5th to 6th grade and 8th to 9th grade transitions. He also shared info on the Middle School Elective changes.


4.2 Long-Range Facility Planning Update

Kristine Schaefer, Assistant Superintendent

Dan Pyan, Executive Director of Finance and Operations

4.2 PPT

They shared the most recent updates in the process, as well as next steps.  They asked the board to prioritize the needs.


5.0 Information Items:

5.1 Nutrition Services Budget

Dan Pyan, Executive Director of Finance and Operations

5.1 PPT

 Wendy Peterson, Director of Nutrition Services and Bobbie Jo Grummons, Assistant Director of Nutrition Services shared the history of their budget, impacts, revenue and anticipated income for the next school year.


5.2 Community Education Budget

Bob Lawrence, Director of Community Education

5.2 PPT

He shared the historical statistics of their revenue and the anticipated budget for the next school year.


5.3 Pupil Transportation Update

Dan Pyan, Executive Director of Finance and Operations

Shawn Hogendorf, Director of Communication

They provided an update to the opt in campaign.


5.4 First Reading of Proposed Policy Changes

Julie Nielsen, Superintendent







These    policies will return for approval at the May 18, 2023 business meeting. There was no request for comment.


6.0 Reports and Comments: Superintendent Julie Nielsen shared reminders about the last community meeting on May 23rd, senior awards night and graduations, end of year work prepping for next year and employee recognition banquet. Melinda Dols reported on the NE Metro 916 meeting, graduation at 916 and district graduations, as well as inviting the board and administration to 916 graduations where 833 students are graduating. Pat Driscoll provided updates from the ECSU meeting. Simi Patnaik attended CFAC, district ambassadors, policy committee. achievement and integration committee with information from SoWashCo CARES programming. Louise Hinz reported on the district ambassador committee meeting,


7.0 Future Meeting Dates:

May 9, 2023 – School Board Strategic Planning Meeting (DSC/5:00 p.m.)

May 18, 2023 – School Board Business Meeting (DSC/6:00 p.m.)

June 1, 2023 - School Board Workshop Meeting (DSC/6:00 p.m.)

June 8, 2023 - School Board Strategic Planning Meeting (DSC/5:30 p.m.)


8.0 Adjournment: The meeting adjourned at 8:30pm.