July 18, 2024 Business Meeting

 

Agenda and Minutes

1.0 Call to Order; Roll Call: Pursuant to due call and notice thereof, a meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, July 18, 2024. The meeting was called to order by Chair Katie Schwartz, at 6:00pm at the District Service Center, 7362 East Point Douglas Road South, Cottage Grove, MN 55016. School Board Members present: Ryan Clarke, Pat Driscoll, Simi Patnaik, Katie Schwartz, Eric Tessmer and Sharon Van Leer. Melinda Dols was absent. Superintendent Julie Nielsen was present.

 

2.0 Pledge of Allegiance

 

3.0 Approval of Agenda: It was moved by Sharon Van Leer, seconded by Pat Driscoll, to approve the agenda. All in favor, none opposed, motion carried.

 

4.0 Comments to the Board: Steve Mitzuk addressed the board about their experience at Woodbury High School.

 

5.0 Consent Items: It was moved by Simi Patnaik seconded by Sharon Van Leer to approve the consent agenda items. All in favor, none opposed, motion carried.

5.1 Retirements, Resignations and Terminations

5.2 Leaves of Absence

5.3 New Employees/Change of Status

5.4 Electronic Fund Transfers

5.5 Resolution to Accept Gifts

5.6 June 20, 2024, School Board Meeting Minutes

5.7 Identified Official with Authority (IOwA) for 2024-25 school year

5.8 Appoint the Director of Business Services as Assistant Treasurer

5.9 Authorize Director of Business Services and the Account Specialist II to initiate electronic fund transfers.

5.10 Authorize Director of Business Services to sign petty cash checks for the Community Education and Athletics accounts in the absence of designated signers.

5.11  Authorize Director of Business Services and the Account Specialist II to sign petty cash Checks for the Finance office account.

5.12 Authorize Director of Business Services or designee to pay appropriate claims in advance of School Board authorizations in order to expedite vendor payments and to utilize discount privileges; such claims will be reported to the School Board at Board meetings.

5.13 Authorize the Superintendent or Director of Business Services to execute contracts and purchase orders for goods and services contained in the Board approved budget.

5.14 Authorize the Superintendent or Director of Business Services to execute contracts pertaining to Student Activities.

5.15 Cash Disbursements for June

5.16 Petty Cash Limits for 2024-25

5.17 Lease Agreement for Apple iPads

5.18 Lease Agreement for Apple Laptops

5.19 Health Care Savings Plan - Executive Cabinet

 

6.0 Information Items: 

6.1 Construction Update

Dan Pyan, Executive Director of Finance and Operations

PPT

Wold Architects & Engineers and KOMA Architects provided updates on the projects.

 

6.2 Yearly Review of Mission Statement

Julie Nielsen, Superintendent

Policy 104 requires the board to review the statement every two years. This mission statement was approved in August 2023, however with new school board members appointed, the statement will be reviewed in even years.

 

7.0 Action Items:

7.1 Proposed Policy Changes

Julie Nielsen, Superintendent

102     104     413     416     418     419     503     506     507     509     512     513     

515     516     521     532     601     603     609     615     616     620     709     802

It was moved by Pat Driscoll, seconded by Simi Patnaik to approve the changes. All in favor, none opposed, motion carried.

 

7.2 District Office Support Specialists Contract

Abby Baker, Executive Director of Human Resources & Operations

It was moved by Simi Patnaik, seconded by Eric Tessmer. All in favor, none opposed, motion carried. 

 

7.3 City of Woodbury Property Purchase

Dan Pyan, Executive Director of Finance and Operations

It was moved by Simi Patnaik, seconded by Sharon Van Leer to approve the purchase. All in favor, none opposed, motion carried. 

 

8.0 Superintendent Report: Ms. Nielsen highlighted the hire of the new Community Education Director, Jake Winchell and System Leaders returning in two weeks. She highlighted the Executive Director of Finance and Operations, Dan Pyan’s retirement from South Washington County Schools.

 

9.0 Future Meeting Dates:

August 8, 2024 - School Board Workshop Meeting (DSC/6:00p.m.)

August 22, 2024 - School Board Business Meeting (DSC/6:00p.m.)

 

10.0 Adjournment: The meeting ended at 7:56pm.